ITI Trade: Data Entry Operator

The Data Entry Operator trade is offered under the National Council for Vocational Training (NCVT). This job-oriented program is designed to equip trainees with essential skills in data management and computer operations, making them suitable for both government and private sector employment.

The Data Entry Operator trade plays a crucial role in self-empowerment by providing learners with valuable technical competencies and opening opportunities for freelancing, remote work, and entrepreneurship.

This course has been thoughtfully designed to meet the industrial requirements of both Indian and international industries, ensuring that trainees are prepared to work in a wide range of business sectors where accurate data handling and computer proficiency are in high demand.

Trades Summery

ITI Trade: Data Entry Operator

Course Duration: 1 Year (2 Semesters)

Semester 1

Professional Skills (Trade Practical)

  1. Introduction to IT and Computer Fundamentals
    • Basics of computers and operating systems
    • Understanding hardware & software
    • Basic troubleshooting
  2. Keyboarding Skills
    • Touch typing skills
    • Typing practice using typing tutor software
    • Speed and accuracy development
  3. MS Office – Word Processing
    • Create, edit, format, save, and print documents in MS Word
    • Insert tables, images, headers/footers, page numbers, etc.
    • Mail merge, macros, and templates
  4. MS Office – Spreadsheet Processing
    • Entering data, formatting, sorting, and filtering in MS Excel
    • Working with formulas and functions (SUM, IF, COUNT, etc.)
    • Creating charts and graphs, pivot tables
  5. MS Office – Presentation Skills
    • Creating professional presentations in MS PowerPoint
    • Inserting text, images, transitions, animations
    • Running and printing presentations
  6. File Management & Data Handling
    • File organization, storage, and backup procedures
    • Managing folders and files efficiently
  7. Internet and Email
    • Browsing the internet for research and data gathering
    • Email communication, attachments, netiquette
  8. English Typing (Speed & Accuracy Development)
    • Practice in typing letters, memos, and official documents
    • Speed test exercises (target speed: 30-40 WPM with 90% accuracy)

Professional Knowledge (Trade Theory)

  1. Basics of Computer and IT
  2. Introduction to Data Entry & Office Procedures
  3. Computer Hardware & Software Basics
  4. Introduction to Operating Systems (Windows/Linux)
  5. Concepts of File Management & Data Storage
  6. Office Automation Software (MS Office Suite)
  7. Internet Concepts & Cyber Security Basics
  8. Communication Skills (Written and Verbal)

Employability Skills (Common Across Trades)

  1. Communication Skills
  2. Self-management & Motivation
  3. Health & Safety at the Workplace
  4. Information and Communication Technology (ICT)
  5. Entrepreneurship Skills
  6. Environment and Sustainability
  7. Productivity, Quality, and Teamwork
  8. Labour Welfare Legislation & Rights
  9. English Literacy (Basic grammar, letter writing, etc.)

Semester 2

Professional Skills (Trade Practical)

  1. Data Entry Operations
    • Accurate entry of data from source documents
    • Use of data entry software & tools
    • Maintenance and verification of data records
  2. Database Management
    • Basics of databases (MS Access / LibreOffice Base)
    • Creating and managing tables, forms, and reports
    • Querying and data retrieval
  3. Data Validation and Cleaning
    • Data verification, correction, and quality checks
  4. Document Preparation & Processing
    • Drafting and formatting official correspondence
    • Reports, minutes, letters, circulars, memos
  5. e-Governance & Digital Platforms
    • Working with government portals
    • Understanding e-filing, e-tendering, e-procurement processes
  6. Online Data Entry / Cloud Computing Basics
    • Introduction to online platforms for data entry
    • Basics of cloud services (Google Drive, OneDrive)
  7. Hindi Typing (Optional / As per Institute)
    • Kruti Dev / Mangal font typing practice
    • Government documentation in Hindi (optional)
  8. Workplace Simulation / Project Work
    • Simulated work environment
    • Real-life data entry assignments
    • Group projects / Internship (optional)

Professional Knowledge (Trade Theory)

  1. Introduction to Data Entry Operator Role & Responsibilities
  2. Workplace Ethics and Professionalism
  3. Accuracy, Speed, and Quality Control in Data Entry
  4. Record Management and Filing Systems
  5. Database Concepts and Data Security
  6. E-Governance and Digital India Initiatives
  7. Customer Service and Communication Etiquette
  8. Introduction to Freelancing & Work-from-Home Opportunities

Employability Skills (Common Across Trades)

  • Same as Semester 1, with an emphasis on:
    • Entrepreneurship & Freelancing
    • Financial Literacy (GST, Tax basics)
    • Career Planning & Job Search Skills

On-Job Training (Optional / Institute-based)

  • Internships or on-job training in government/private organizations.
  • Live projects related to data entry operations.

Job Roles After Completion

  • Data Entry Operator
  • Office Assistant
  • Clerk / Typist
  • Customer Support Executive (Backend)
  • Computer Operator
  • Freelance Data Entry Worker
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